Digital invoice processing for PET Power

User-friendly

''What struck us the most was the user-friendliness, clear screens, everything in one package and matching of delivery notes. The latter is very important to PET Power. We often receive partial deliveries and therefore different delivery notes per line. ISPnext's solution can match these partial deliveries to the invoices at line level automatically, instead of to the total sum, and prepare them for payment automatically. When the purchase order, goods receipt and invoice are a one to one match, it gives us a huge advantage in terms of efficiency. In addition, all actions for approval can be carried out in the invoice processing solution. This way, we don’t have to acquire additional licences for the AX ERP for users who only need to check or approve invoices.”

Approval of invoices outside ERP

PET Power is satisfied with the collaboration with ISPnext: “I really enjoy the fact that we don't need to keep switching between ISPnext and AX. The entire recording and approval of the invoice stream happens via ISPnext. The routes and workflow are also fixed here, which makes it very clear. The only action that takes place in AX is the payment session and administration does that. I have tested it extensively and provided the other users with internal training. That was a huge advantage when we went live. Everything went smoothly and my colleagues were able to get started on approval of the invoices straight away.”

Efficiency through matching of invoices in AX

A third of invoices at PET Power are logistics invoices. ‘’Invoices can now be processed very efficiently with ISPnext's solutions thanks to automatic matching of invoices at line level. In addition to logistics invoices, we also receive about 6,000 expenses invoices a year. We can already process these far more efficiently because approval is digital instead of on paper. The paper invoices used to have to be taken out of folders.''

PET Power now also uses ISPnext's Procurement solution. ''The Procurement solution enables us to optimise the ordering process in respect of expenses invoices. This is how we create a purchase order for the expenses invoice. Approval is therefore recorded in advance and when the expenses invoice comes in, it can be matched to the purchase order. We can therefore purchase as cost-effectively as possible'' concludes PET Power.