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NOKERA Management AG

Efficiency and digital transformation at NOKERA

NOKERA, an emerging company, intended to increase the efficiency of its accounting processes by introducing automated AP-invoice processing (AP Automation). In a phase of rapid growth and digitalization, the goal was to minimize paper-based invoices and optimize invoice processing.

The implementation of ISPnext solutions was intended to achieve centralized and efficient data processing, enabling the company to assign invoices directly in the ERP system. The focus was on automating processes while ensuring high data quality in order to increase the efficiency of the accounting department.

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Digital transformation and efficiency in invoice processing

NOKERA Management AG, active in the construction industry, has set several strategic goals within its controlling department to increase the efficiency and accuracy of invoice processing. The department aims to optimise invoice processing by reducing and automating the use of physical documents, leading to full digitisation of incoming invoices. ‘With the digitisation of our invoice processing, we have made a huge efficiency gain, virtually eliminating physical documents,’ explains Roberto Termini, Head of Controlling. The automation also ensures improved data quality, transparency and error-free allocation and approval of invoices. ‘The automation of incoming invoices has not only increased speed, but also ensures error-free allocation and approval, which is crucial for our compliance,’ Termini said.

 

In addition, centralised data processing promotes collaboration between departments and increases traceability and compliance in accounting processes. Reliable data analysis also enhances strategic decision-making. To achieve these goals, the AP Automation solution was implemented integrated with Dynamics 365. Termini notes, ‘Thanks to centralised data processing, cooperation between our departments has become much more effective, which has significantly improved data quality and transparency.’ These initiatives have led to a significant reduction in invoice processing time, elimination of paper documents and manual input, improved efficiency and transparency within the finance department, error reduction thanks to automated bookings, and higher data quality through centralised processing.

The challenge

Before implementing the ISPnext solutions, NOKERA faced several challenges. The manual processing of invoices led to delays and a high error rate. The company also had to ensure that all invoices were correctly assigned and approved before they could be posted. These processes were time-consuming and inefficient, especially in an environment with an increasing number of invoices.

Roberto Termini - NOKERA
"ISPnext's AP automation has accelerated invoice processing and boosted accounting efficiency."

- Roberto Termini, Head of Controlling | NOKERA Management AG

The project

The implementation of ISPnext's AP Automation solution began in February 2023 and was successfully completed within three months, with the go-live in April 2023. The solution was designed to work seamlessly with the Dynamics 365 ERP system. All invoices received in the system were automatically compared with the orders in the ERP. This reconciliation allowed errors to be quickly identified and corrected, significantly improving the efficiency and accuracy of the accounting processes.

In the first year after implementation, around 17,000 invoices were processed and the error rate during reconciliation was significantly reduced. The return on investment (ROI) was initially estimated at less than 6 months, but was realised after just 3 months. By automating the processes, the number of employees in the accounting department was greatly reduced and the resulting free capacity was used to fill open positions in other areas with a shortage of employees. In addition, blind posting (clearing) was introduced from June 2024 to further optimise processes and increase efficiency.

The plans

NOKERA plans to implement further modules to increase the level of automation in other areas of accounting and purchasing. The integration of additional functions for spend analysis and reporting could further increase efficiency and transparency in the company.

About NOKERA Management AG

NOKERA is pursuing the goal of transforming the construction industry sustainably through a scalable and efficient approach to serial production with wood and thus actively driving forward the energy transition in the building sector. NOKERA employs around 2,500 people in Germany and Switzerland and is one of the top 3% of ESG companies (Sustainalytics rating). The company has also won the German Sustainability Award for affordable housing in serial timber construction. Serial new construction, serial refurbishment and energy optimization through heat pumps and photovoltaics are served from a fully digitalized, scalable platform. NOKERA has developed its own digitalized project management process for serial production, which seamlessly combines planning with production and assembly. In the world's largest serial timber construction factory with an area of 116,000 m² near Magdeburg, up to 30,000 residential units can be produced annually to quickly construct high-quality and sustainable buildings to create liveable and affordable housing.

AP Automation in 5

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