Netherlands Red Cross, part of the international Red Cross movement and active with 35,000 volunteers across the Netherlands and the Caribbean, chose ISPnext's solution for automated incoming invoice processing, integrated with Microsoft Dynamics AX. This gives the organisation a significant saving on invoice processing costs.
Invoices were processed manually and stored physically, which cost the Administration department a lot of time and made it difficult for budget holders to quickly gain insight into their invoices, important when accounting for subsidy projects.
Implementation of Microsoft Dynamics AX combined with ISPnext's solution for automated incoming invoice processing, with full integration between both systems.
A significant saving because fewer actions are needed to process and pay an incoming invoice, no more physical storage of invoices needed, approved by the tax authorities, and direct insight for budget holders into their invoices.
Gaining control over the cost and storage of incoming invoices
Netherlands Red Cross wants to spend as much of its donations as possible on relief work and as little as possible on indirect costs. Manual processing and physical storage of invoices stood in the way of that.
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Manual processing of incoming invoices
Processing and paying an incoming invoice required a relatively large number of manual actions, which cost time and added indirect costs.
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Physical storage of invoices
Invoices had to be kept in physical storage, which cost space and management effort, while the organisation preferred to spend those resources on its relief work.
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Limited insight for budget holders
When accounting for subsidy projects, the responsible employee had to spend a lot of time in the Administration department gathering all the related invoices together.
"With AX and ISPnext's automated invoice processing we run our financial administration more efficiently. Fewer actions are needed and we no longer store invoices physically. That saves us a lot."
Automated invoice processing with full integration into Microsoft Dynamics AX
Netherlands Red Cross chose ISPnext's solution for automated incoming invoice processing, fully integrated with Microsoft Dynamics AX.
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A careful choice of vendor
In early 2012, Netherlands Red Cross attended an ISPnext seminar. Where other vendors lacked certain capabilities, this seminar was the first time a potential vendor responded directly and positively to all their requirements, which was also confirmed in an extensive demonstration.
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Full integration with Microsoft Dynamics AX
The automated invoice processing solution is fully integrated with Microsoft Dynamics AX, so invoice data connects seamlessly with the existing financial administration.
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Digital archiving without paper storage
Invoices are processed and archived digitally. The tax authorities approved discarding the paper invoices, meaning physical storage is no longer needed.
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Direct access for budget holders
Budget holders can retrieve the right invoices at the push of a button, including when accounting for subsidy projects at the end of a project or partway through.
Significant savings and more convenience for budget holders
Automated processing of incoming invoices, integrated with Microsoft Dynamics AX, delivers Netherlands Red Cross a significant cost saving and gives budget holders direct insight into their invoices.
What it delivers for Netherlands Red Cross
- A significant saving because fewer actions are needed to process and pay an incoming invoice
- No more physical storage of invoices needed, with tax authority approval to discard invoices
- Budget holders can always retrieve the right invoices at the push of a button
- Less time needed in the Administration department when accounting for subsidy projects
- Full integration with Microsoft Dynamics AX within the existing financial administration
Frequently asked questions about AP Automation at Netherlands Red Cross
Netherlands Red Cross achieves a significant saving because fewer actions are needed to process and pay an incoming invoice, and because physical invoice storage is no longer needed.
Yes. At Netherlands Red Cross, the automated incoming invoice processing solution is fully integrated with Microsoft Dynamics AX.
At Netherlands Red Cross, the tax authorities approved discarding the invoices, meaning physical storage is no longer required.
Budget holders at Netherlands Red Cross often work with subsidy projects and account for the finances at the end of a project or partway through. At the push of a button they can now retrieve the right invoices themselves, instead of an employee having to spend a lot of time in the Administration department.
During an ISPnext seminar in early 2012, a potential vendor responded directly and positively to all of Netherlands Red Cross's requirements for the first time, which was also confirmed in a demonstration. That was decisive in choosing ISPnext.
Netherlands Red Cross wants to spend donations on relief work as much as possible and as little as possible on indirect costs. Automated invoice processing contributes to that through less manual work and lower administration and storage costs.
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