Contiweb, a leading developer and manufacturer of drying and web handling machines for the graphic arts industry, has made great strides in optimising its financial processes since 2021. With AP Automation, integrated into its SAP ECC environment, paperwork was reduced and daily Accounts Payable operations were greatly simplified. In 2023, Contiweb extended the partnership with Contract Management, for a complete and up-to-date overview of all contracts.
Invoices were still largely processed on paper, making FTE deployment inefficient and leaving little control over internal processes. In addition, there was no central, well-organised repository for contracts, so expiry and renewal dates could easily be missed.
Since 2021, AP Automation has processed invoices digitally, integrated with SAP ECC. In 2023, Contiweb extended this with Contract Management: a central, up-to-date contract repository with alerts for approaching expiry or renewal dates.
Less paperwork and manual work within Accounts Payable, a faster and more reliable audit process, and a complete and up-to-date overview of all contracts, with timely signalling of risks.
Paper invoices and fragmented contract management
Within Contiweb, the need arose to optimise financial processes: less paper, more efficient use of FTE, and more grip on both invoices and contracts.
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Dependence on paper invoices
Invoices were largely processed on paper, resulting in inefficient use of FTE and leaving little room for control over internal processes.
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Slow retrieval during audits
Finding and submitting invoices, for an audit for example, took a lot of time because invoices were not centrally and digitally available.
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No central repository for contracts
There was a need for a central, well-organised repository for all contracts, so that expiry and renewal dates would not be overlooked.
From digital invoice processing to central contract management
Contiweb built out its partnership with ISPnext step by step: first with AP Automation for invoices, later with Contract Management for contracts.
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Digital invoice processing with AP Automation (2021)
Since 2021, Contiweb has processed incoming invoices digitally with AP Automation, integrated into its SAP ECC environment. This reduced paperwork and greatly simplified daily operations within Accounts Payable.
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Addition with Contract Management (2023)
In 2023, Contiweb extended its partnership with ISPnext with the implementation of Contract Management, a logical next step following the invoice processing solution.
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Central, up-to-date contract repository
All contracts are now stored centrally and clearly. The search function makes contracts quick to find, even for colleagues who do not deal with contract management on a daily basis.
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Automatic alerts for expiry or renewal
Users are alerted in good time when a contract is approaching expiry or needs to be extended, helping identify risks early and take timely action.
"With ISPnext's solution we have a complete and up-to-date overview of all our contracts. Users are alerted in good time about expiry or renewal, so we spot risks early."
Less paperwork and more grip on invoices and contracts
The combination of AP Automation and Contract Management delivered tangible benefits for Contiweb: less manual work, a faster audit process and a complete contract overview.
What it delivers for Contiweb
- More efficient use of FTE through fewer paper invoices and less manual work
- Faster and more reliable audit process thanks to digitally retrievable invoices
- Complete and up-to-date overview of all contracts in one central place
- Timely alerts for approaching contract expiry or renewal dates
- Smoother cooperation between departments thanks to quickly available contract information
Frequently asked questions about AP Automation and Contract Management at Contiweb
Contiweb is a leading developer and manufacturer of drying and web handling machines for the graphic arts industry, providing integrated technical solutions for web offset printing, digital inkjet printing and packaging production worldwide.
Contiweb has used AP Automation for invoice processing since 2021, integrated with SAP ECC. In 2023, the company extended this with Contract Management for centralised contract management.
Contract Management provides a central, up-to-date repository with a search function, and alerts users in good time when a contract is approaching expiry or needs to be extended, helping identify risks early.
Invoices are processed faster and can be found immediately, for an audit for example, while dependence on paper invoices and manual work has dropped significantly.
Contiweb sees the speed of invoice processing becoming increasingly important as paper invoices disappear. Thanks to ISPnext, the organisation can make this transition to e-invoicing in a timely and structured manner.
The collaboration is experienced as goal-oriented and positive: the consultant actively thought along during implementation, and the support team is easily accessible and helpful with questions during daily use.
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