Royal Euroma, a leading partner for the international food industry based on herbs and spices for 120 years, processes around 40,000 invoices a year with ISPnext’s invoice processing solution and Smart Scan. This gives the central finance department in Zwolle full overview and substantial time savings.
Invoices moved physically through the organisation, and after acquiring competitor Intertaste in 2018, one central finance department in Zwolle had to process a sharply grown volume of invoices, accounts payable, accounts receivable, salaries and declarations.
In 2019, Euroma switched to ISPnext’s invoice processing solution and Smart Scan, supported by a project leader, consultant and furnisher, an upgrade Euroma says went extremely well.
Better recognition of invoices, substantial time savings for the accounts payable department, and a complete overview of all invoices, including a clear trace and employee comments for audits.
Keeping overview of a growing number of invoices
Back in 2013, the finance department of Royal Euroma wanted to further automate the approval process with a scanning solution, so invoices would no longer need to move physically through the organisation. That need only grew after acquiring Intertaste in February 2018.
-
Dependence on physical invoices
The ambition was to stop running paper invoices through the organisation and make the approval process fully digital instead.
-
Sharply grown volume after acquiring Intertaste
After the February 2018 acquisition, the finance departments of Euroma and Intertaste were harmonised into one central department in Zwolle, which had to process around 40,000 incoming invoices a year on top of the full accounting, accounts payable, accounts receivable, salaries and declarations.
-
Limited overview in the approval process
During audits it was difficult to quickly show a clear trace and employee comments on an invoice, because a central overview was lacking.
"ISPnext proved to be the right party for us then and now, in combination with our ERP package."
Switching to the invoice processing solution and Smart Scan
In 2019, Euroma switched to ISPnext’s invoice processing solution and Smart Scan, an upgrade that went extremely well thanks to the project leader, consultant and furnisher.
-
Switch to the invoice processing solution and Smart Scan
In 2019, Euroma switched to ISPnext’s invoice processing solution and Smart Scan, a welcome upgrade that went well thanks to the project leader, consultant and furnisher involved.
-
Better recognition of invoices
Smart Scan improves recognition of incoming invoices, which the accounts payable department finds very convenient and which saves time directly.
-
Central processing in one finance department
The harmonised finance department in Zwolle uses ISPnext to process around 40,000 incoming invoices a year, while also managing the full accounting, accounts payable, accounts receivable, salaries and declarations.
-
A fully digital approval process
Invoices no longer need to move physically through the organisation: the approval process runs digitally, with a clear view of which invoices have not yet been processed.
"There is better recognition and substantial time savings. The accounts payable department says it is very convenient!"
A complete overview and substantial time savings
With ISPnext’s invoice processing solution and Smart Scan, Euroma has a complete overview of all invoices, including which invoices have not yet been processed, with clear benefits during audits and substantial time savings for the accounts payable department.
What it delivers for Euroma
- A complete overview of all invoices, including which invoices have not yet been processed
- Better recognition of invoices thanks to Smart Scan
- Substantial time savings for the accounts payable department
- A clear trace and employee comments available for audits
- Central processing of around 40,000 invoices a year in one finance department
Frequently asked questions about AP Automation at Euroma
Euroma’s central finance department in Zwolle uses ISPnext to process around 40,000 incoming invoices a year, alongside the full accounting, accounts payable, accounts receivable, salaries and declarations.
Smart Scan is the recognition technology within ISPnext’s invoice processing solution. For Euroma, it delivers better recognition of invoices and substantial time savings for the accounts payable department.
Euroma has a complete overview of all invoices, including which invoices have not yet been processed. During an audit, the organisation can clearly show the trace and the comments of employees.
After acquiring competitor Intertaste in February 2018, the finance departments of both companies were harmonised into one central department at the headquarters in Zwolle, which has since processed around 40,000 invoices a year with ISPnext.
In 2019, Euroma switched to ISPnext’s invoice processing solution and Smart Scan, an upgrade that went extremely well thanks to the project leader, consultant and furnisher.
Euroma hopes to achieve even greater efficiency in the finance department, for example by expediting the authorisation process, making better use of report functionality, and fully digitising the processing and approval of declarations.
Discover what ISPnext can do for your organisation
Download the free whitepaper AP Automation in 5 steps and automate your invoice processing step by step.
